Accessing OAKS FIN Inquiries
Click here to see this page in full context
Revised:02/16/21
Inquiries are informal reports that can provide up to the second transactional detail. As a result, they are most useful as a part of day-to-day transactional processing. Inquiries are embedded within specific OAKS FIN modules and are not pre-formatted.
-
Inquiries may look different for different users due to the security access of the user.
Sections in this topic HideSections in this topic Show
- Accounts Payable
- Reviewing Voucher Information
- Reviewing Posted Accounting Entries
- Reviewing Journal Detail for a GL Journal
- Reviewing Voucher Document Status
- Performing Payment Inquiry
- Reviewing Supplier Aging
- Reviewing Scheduled Payments on Hold
- Reviewing Scheduled Payment Information
- Reviewing Current Supplier Balances
- Accounts Receivable
- Reviewing Customer Accounts
- Reviewing Account Overview
- Asset Management
- Reviewing Asset Physical Information
- Billing
- Setting Up a Billing Inquiry Phone Number
- Budget Planning Module
- Review Online Security Form
- General Ledger
- Reviewing Journal Entries
- Purchasing
- Reviewing Purchase Orders
- Reviewing Budget Check and Threshold Validation
- Travel and Expense
- Checking the Status of Travel Authorizations
- Checking Travel Expense Report Status
- Checking Non-Travel Expense Report Status
Accounts Payable
Reviewing Voucher Information
-
myOhio.gov> MY WORKSPACE > Financials Globe>NavBar > Navigator >Accounts Payable > Review Accounts Payable Info > Vouchers > Voucher
-
Use voucher information to access payment details
-
Search for vouchers by Suppler and Supplier invoice number
-
Drill down to Schedule Payment Inquiry page to view the scheduled payment details for the vouchers.
-
Drill down to the Voucher Payment Detail page to access detail on the payment itself.
-
Drill down to the Voucher Detail Lines Display pages to view invoice and distribution line level detail for the vouchers.
Reviewing Posted Accounting Entries
-
myOhio.gov> MY WORKSPACE > Financials Globe>NavBar > Navigator >Accounts Payable > Review Accounts Payable Info > Vouchers > Accounting Entries
-
Review voucher accounting entries.
-
Use the Voucher Accounting Entries page to review the results of the Voucher Posting Application Engine process.
Reviewing Journal Detail for a GL Journal
-
myOhio.gov> MY WORKSPACE > Financials Globe>NavBar > Navigator >Accounts Payable > Review Accounts Payable Info > Vouchers > Journal Drill Down
-
View journal detail by journal line including Voucher ID, Voucher Description, and Voucher Accounting Entries.
Reviewing Voucher Document Status
-
myOhio.gov> MY WORKSPACE > Financials Globe>NavBar > Navigator >Accounts Payable > Review Accounts Payable Info > Vouchers > Document Status
-
Inquire and cross-reference related documents across the procure-to-pay business cycle.
-
Provides quick access to requisitions, PO's, receivers, and vouchers/payments.
Performing Payment Inquiry
-
myOhio.gov> MY WORKSPACE > Financials Globe>NavBar > Navigator >Accounts Payable > Review Accounts Payable Info > Payments > Payment
-
Use payment inquiry to review information such as Supplier info, payment method, payment status, and payment details.
-
Payment information details can only be viewed after payments have been made and posted.
Reviewing Supplier Aging
-
myOhio.gov> MY WORKSPACE > Financials Globe>NavBar > Navigator >Accounts Payable > Review Accounts Payable Info > Supplier > Aging
-
Review the aging of different payments for a Supplier or a group of Suppliers.
Reviewing Scheduled Payments on Hold
-
myOhio.gov> MY WORKSPACE > Financials Globe>NavBar > Navigator >Accounts Payable > Review Accounts Payable Info > Supplier > Scheduled Payments on Hold
-
Display detailed information on vouchers that are on hold.
Reviewing Scheduled Payment Information
-
myOhio.gov> MY WORKSPACE > Financials Globe>NavBar > Navigator >Accounts Payable > Review Accounts Payable Info > Supplier > Scheduled Payment
-
Review scheduled payments.
-
Search using Supplier ID, Supplier SetID, Remit Supplier SetID or Bank SetID.
Reviewing Current Supplier Balances
-
myOhio.gov> MY WORKSPACE > Financials Globe>NavBar > Navigator >Accounts Payable > Review Accounts Payable Info > Supplier > Current Balance
-
Review the current payables balance for a Supplier or a group of Suppliers.
Accounts Receivable
Reviewing Customer Accounts
- myOhio.gov> MY WORKSPACE > Financials Globe>Accounts Receivable tile > Customer > View Customer Accounts
- Balances
- Profile
- Customer Action
- Customer trends
Reviewing Account Overview
- myOhio.gov> MY WORKSPACE > Financials Globe>Accounts Receivable tile > Customer > View Customer Accounts
- Determine placement for collections.
- Determine placement for disputes.
Asset Management
Reviewing Asset Physical Information
- myOhio.gov> MY WORKSPACE > Financials Globe>NavBar > Navigator >Asset Management > Asset Transactions > Owned Assets > Basic Add
- Physical information includes: location, comments, description, manufacturer, tag number, serial ID, and custodian.
- Never use the Asset Basic Information page to verify the cost of an asset.
Billing
Setting Up a Billing Inquiry Phone Number
- myOhio.gov> MY WORKSPACE > Financials Globe>NavBar > Navigator >Set up Financials/Supply Chain > Product Related > Billing > Setup > Bill Inquiry Phone
- Define bill inquiry phone numbers to be printed on invoices for customers to call.
Budget Planning Module
Review Online Security Form
- See who is assigned to a certain planning center.
- Look up with employee ID which planning centers a person can access.
General Ledger
Reviewing Journal Entries
- myOhio.gov> MY WORKSPACE > Financials Globe>General Ledger tile > Review Financial Information > Journals
- Review the status of journal entries.
Purchasing
Reviewing Purchase Orders
- myOhio.gov> MY WORKSPACE > Financials Globe>NavBar > Navigator >Purchasing > Purchase Order > Review PO Information > Purchase Orders
- Header Details
- Line Items
- Shipping Information
- Accounting Information
- Asset Information
Reviewing Budget Check and Threshold Validation
- myOhio.gov> MY WORKSPACE > Financials Globe>NavBar > Navigator >Purchasing > Purchase Order > Buyer's Workbench
- Ensure that ChartField strings on distribution lines are valid
- Ensure sufficient appropriation to cover PO costs
- Review if requisition or purchase order exceeds maximum amount the state allows
Travel and Expense
Checking the Status of Travel Authorizations
- myOhio.gov> MY WORKSPACE > myTravel and Expenses> Travel Authorization > View
- View the status of the travel authorization at any time.
- Statuses: Approved, Denied, Pending, Submitted, Closed
Checking Travel Expense Report Status
- myOhio.gov> MY WORKSPACE > myTravel and Expenses> Expense Reports > View
- Check the status of reimbursem*nts.
- Statuses: Pending, Submitted, Approved, On Hold, Denied, Approved for payment, Staged, Paid, Closed
Checking Non-Travel Expense Report Status
- myOhio.gov> MY WORKSPACE > myTravel and Expenses> Expense Reports > View
- Check the status of reimbursem*nts.
- Statuses: Pending, Submitted, Approved, On Hold, Denied, Approved for payment, Staged, Paid, Closed
Click here to request updates to this topic. |
|